Questions on Late Arrival of Newsletters

Several electors received the newsletters late – and I am not sure why that is the case.

The past 2 -3 years we have mailed the newsletters first class, rather than bulk mail. It is more expensive but it guarantees earlier delivery and also provides for our newsletters to be forwarded to those who may have moved during the course of the year.

Another problem we have is how we receive the address files from the counties. Each county maintains their property tax listing differently. For example, one county combines first and last names in the same field, while another county may separate names in 2 separate fields of columns. The same is true for the address fields. We do our best to try to place all three counties’ formats in the same uniform format, but to date we have not perfected it.

That we why we ask electors to join the mailing list of our e-newsletter, which is sent multiple times throughout the year, and to visit the website frequently.

We also publish and post the meeting notices in local newspapers and government offices but we recognize that out of state seasonal property owners may not see those notices.